Overview
Managing RUC invoices just got a whole lot easier.
We’ve introduced Consolidated RUC Invoices to reduce the number of invoice emails your team receives and make reconciliation simpler, especially for larger fleets.
What’s new
Daily consolidated invoices
Instead of receiving an invoice for every RUC purchase, you’ll now receive one daily summary invoice.Smarter delivery
Invoices are sent to the right person based on who paid (e.g. bank account or card owner).Less inbox clutter
Helps reduce hundreds of invoice emails down to a single, relevant one.User-level control
You can enable or disable this feature in:
Admin → User Manager → Users → Notifications → “RUC consolidated invoice”Works alongside existing invoices
You can still receive individual RUC purchase invoices if needed.
How it works
The system looks at who paid for the RUC purchase and sends the invoice accordingly:
If a Unit Manager uses their own payment method → they receive the invoice
If an organisation account is used → the Client Admin receives it
If multiple users share the same payment method → they receive one shared invoice
If the feature is turned off → no consolidated invoice is sent
Activation
To start using consolidated invoices:
Turn the notification ON in user settings
Ensure bank accounts are correctly assigned
Confirm the right user roles are in place (Client Admin)
Feature Availability
General Availability: Available now for all New Zealand MyEROAD customers using AutoRUC.